How to Create Certificates with QR Codes Using Virtualbadge.io: A Step-by-Step Guide

When creating certificates, using QR codes can be an effective way to provide quick and easy access to information while ensuring security against fraud.In certain fields (such as medical and legal education), QR codes are even mandatory measures for ensuring the quality assurance of certificates.In this blog post, you will learn how to create certificates with QR codes that meet the highest quality standards using Virtualbadge.io, without having to invest a lot of time and money.

Step 1: Create the certificate with Virtualbadge.io

Virtualbadge.io is an online tool that allows you to create certificates that are linked to QR codes. You can choose from various templates or upload your own designs. There are also various options to customize the design, such as colors, fonts, and images.To create a certificate, you first need to create a free account on Virtualbadge.io. Once you're logged in, you can start creating your certificate. Choose a template or create your own design, add the required information such as the course name, recipient name, date, and issuer name.

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Step 2: Create an email for sending your certificates

Once you've created your certificate, the next step is to customize the email template that will be used to send your certificates. You have the option to customize the text and layout and add your own logo. Customize the email template according to your preferences.

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Step 3: Upload your participant list

Uploading the participant list is an important step to ensure that all participants receive their certificates. Virtualbadge.io offers an easy way to upload participant data and link it to the certificates.To start uploading, you need an Excel file with the names and email addresses of your participants. You can manually create this file or export it from another system. Once you have prepared the file, you can simply upload it to the tool.The upload is fully GDPR-compliant, and your data is secure with the German provider, along with a data processing agreement. After the upload, the data is automatically linked to the certificates. You can now send or download the certificates to the participants.

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Step 4: Send your certificates or download them

Once you've created the certificate and uploaded your participant list, you can send or download your certificates. Virtualbadge.io offers an easy way to do this with just one click.You can choose to send the certificates individually to each participant or download all of them at once.

If you want to send the certificates, you can do so directly from the tool.Alternatively, you can simply download the certificates and send them in other ways, such as by email, on a website, or on social media. The certificates are generated in PDF format with a unique QR code that validates the certificate and enables quick verification.

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Step 5 (optional): Add certificate validation to your website

Validating certificates on your website can have many benefits. You can strengthen trust in your educational content, improve your website's reach, and have positive effects on your SEO.

Virtualbadge.io offers an easy way to add certificate validation to your website. You just need to copy and paste the provided code onto your website.

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In summary, Virtualbadge.io offers a fast, easy, and cost-effective way to create and send certificates with QR codes. With the tool, you can upload your participant list, automatically generate personalized certificates, and securely and verifiably send or download them via email.

If you would like to learn more about how Virtualbadge.io can help simplify your certificate management, we invite you to book a free demo or start the free trial period.

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